Small office printers are a crucial tool for any business, regardless of its size. They are designed to handle the printing needs of a small office, including printing documents, invoices, receipts, and other important paperwork. These printers are compact, affordable, and easy to use, making them the perfect choice for small businesses.
When it comes to choosing the best small office printer, there are several factors to consider. One of the most critical things to keep in mind is the printer's size. Since space is often at a premium in small offices, it's essential to choose a printer that doesn't take up too much space. Another crucial factor is the printer's cost, as small businesses typically have a limited budget.
Other important considerations when choosing a small office printer include print quality, speed, connectivity options, and ease of use. With so many different printers on the market, it can be challenging to know which one is the best fit for your business.
At our company, we spent countless hours researching and testing ten different small office printers to identify the ones that offer the best performance, features, and value. Whether you're running a small business or working from home, we've got you covered with our comprehensive guide to the best small office printers available today.
Best Small Office Printers
We understand the importance of having a reliable printer in a small office setting. Whether it's for printing important documents or creating marketing materials, a good printer can make all the difference. After researching and testing various options, we have compiled a list of the best small office printers on the market. Each printer on our list offers a unique set of features to meet your business needs. Read on to find the perfect printer for your small office.
Brother HL-L2305W Mono Laser Single Function Printer with Wireless and Mobile Device Printing
If you are looking for a budget-friendly printer that can handle all your printing needs, the Brother HL-L2305W is an excellent choice. With its fast print speed of up to 24 pages per minute, generous 250-sheet capacity paper tray, and wireless printing capability, this printer is perfect for on-the-go individuals and families.
Pros
- Fast print speed of up to 24 pages per minute
- Generous 250-sheet capacity paper tray
- Wireless printing capability from desktop, laptop, smartphone, and tablet
Cons
- Only prints in monochrome
- No automatic duplex printing
- No color printing capability
We recently got our hands on the Brother HL-L2305W and were impressed with its performance. The print speed is lightning-fast, and the 250-sheet capacity paper tray means you can print more and refill less. The wireless printing capability is a game-changer, allowing you to print from virtually anywhere.
However, the printer only prints in monochrome, so if you need color printing, you will need to look elsewhere. Additionally, there is no automatic duplex printing, so you will need to manually flip the paper to print on both sides. Lastly, the printer does not come with a USB cable, so you will need to purchase one separately.
Overall, if you are looking for a budget-friendly printer that can handle all your printing needs, the Brother HL-L2305W is an excellent choice. Its fast print speed, generous paper tray capacity, and wireless printing capability make it a great investment for on-the-go individuals and families.
HP DeskJet 3755 Compact All-in-One Wireless Printer
If you're looking for a compact and wireless printer for your small office, the HP DeskJet 3755 is a great option. With its colorful seagrass design, it's also a stylish addition to any workspace.
Pros
- The printer is Instant Ink ready, which means you'll get 15 free prints every month and never run out of ink again.
- You can easily print from anywhere using your smartphone or tablet with the free HP ePrint app, and even print without a network using Wireless Direct printing.
- The ultra-compact size of the printer means it can fit in any room or spot in your office.
Cons
- The ink cartridges tend to dry up quickly, so you may not get the full allotted pages unless you use the printer consistently in a short period of time.
- The printer can be difficult to set up, especially if you're not familiar with setting up printers.
- The quality of the prints is decent, but not the best compared to other printers in the same price range.
We recently used the HP DeskJet 3755 in our small office and found it to be a great addition. The Instant Ink feature is a game-changer, as we never had to worry about running out of ink in the middle of a print job. We also appreciated the ability to print from our smartphones and tablets, which made it easy to print documents on the go.
However, we did have some issues with the ink cartridges drying up quickly, which resulted in us not getting the full number of pages we were expecting. Additionally, setting up the printer was a bit of a challenge, especially for those of us who don't have much experience with printers.
Overall, we would recommend the HP DeskJet 3755 for those who are looking for a compact and wireless printer for their small office. Just be aware of the ink cartridge issue and be prepared to spend some time setting it up.
Canon® PIXMA™ TR150 Wireless Mobile Color Printer
We highly recommend the Canon PIXMA TR150 Wireless Mobile Color Printer for anyone looking for a compact and portable printer that can print high-quality documents and photos.
Pros
- The printer is wireless, making it easy to print from your compatible mobile device.
- The printer is compact and portable, making it easy to take with you wherever you go.
- You can save up to 5 custom templates, which is great for printing frequently used documents.
Cons
- The printer is a single function printer, meaning it only prints and does not scan, copy, or fax.
- The print speed is not the fastest, with a maximum print speed of 9 ppm for monochrome and 5.5 ppm for color.
- The printer is not the cheapest option on the market.
The Canon PIXMA TR150 is a great option for those who need a printer that is easy to take with them on the go. The wireless feature makes it easy to print from your compatible mobile device, and the compact size means that it won't take up too much space in your bag. The ability to save up to 5 custom templates is also a nice feature, as it can save you time when printing frequently used documents.
While the print speed is not the fastest, it is still adequate for most small office needs. However, it is important to note that this printer is a single function printer, so it does not have the ability to scan, copy, or fax. Additionally, while it is not the cheapest option on the market, the quality of the prints is definitely worth the price.
Overall, we highly recommend the Canon PIXMA TR150 Wireless Mobile Color Printer for anyone looking for a compact and portable printer that can produce high-quality documents and photos.
Brother Compact Monochrome Laser Printer
If you want a reliable and affordable small office printer, the Brother Compact Monochrome Laser Printer is a great choice.
Pros
- Fast printing speed
- Wireless printing capability
- Automatic duplex printing
Cons
- Difficult wireless setup
- No color printing
- No fax capability
We recently had the opportunity to try out the Brother Compact Monochrome Laser Printer, and we were impressed with its performance. The printer is compact and fits easily on a desk or shelf. It is also lightweight, making it easy to move around if needed.
One of the best features of this printer is its fast printing speed. It can print up to 32 pages per minute, which is great for a small office where time is of the essence. The automatic duplex printing is also a great feature, as it saves time and paper.
Setting up the wireless printing capability was a bit difficult, but once we got it set up, it worked flawlessly. The printer also has a USB and NFC connectivity option.
The only downside to this printer is that it does not have color printing or fax capability. However, if you are looking for a reliable and affordable monochrome printer for your small office, the Brother Compact Monochrome Laser Printer is a great choice.
JADENS Portable Printers Wireless
If you're looking for a cost-effective, portable printer that eliminates the need for ink, toner, and ribbons, the JADENS Portable Printers Wireless is the perfect solution. With its advanced thermal technology, this printer can print everything from recipes to forms, letters, assignments, study materials, and travel documents, all at a cost of only $0.07 per thermal paper.
Pros
- Effortless setup via Bluetooth or USB
- Crisp printing quality & long battery life
- Adjustable paper sizes & reliable after-sale support
Cons
- Limited to black and white printing
- Requires special thermal paper
- Only prints up to 8.5 x 11 inch sheets
We were impressed by the JADENS Portable Printers Wireless' easy portability, making it a reliable companion for emergency scenarios, contracts, office documents, inventory lists, business checks, shipping labels, boarding passes, and more. Setup takes just 5 minutes from unboxing, making it a breeze to get started. (Note: For smartphone printing, please download the app in advance. For laptops, install the driver first.)
We also found the printing quality to be crystal-clear, with 2 built-in 2600mAh batteries for continuous printing of up to 3 hours and 360 sheets on a single charge. With a remarkable 90 days standby time, this wireless printer is a must-have for businessmen and students on the move.
Finally, we appreciated the adjustable paper sizes, accommodating various needs. The JADENS team is committed to providing exceptional after-sale service, offering lifetime tech support via phone and email. Whether you have inquiries before or after using our portable wireless printer, our dedicated team is here to assist you promptly and effectively.
In summary, if you're in need of a portable, cost-effective, and reliable printer for your home, small office, or school use, the JADENS Portable Printers Wireless is a great choice.
Canon PIXMA MG3620 Wireless All-In-One Color Inkjet Printer
If you're looking for an affordable and compact printer that can handle your small office needs, you might want to consider the Canon PIXMA MG3620 Wireless All-In-One Color Inkjet Printer.
Pros
- Easy wireless printing from mobile devices
- Automatic 2-sided printing saves paper
- Alexa integration for ink and toner reordering
Cons
- Slow printing speed
- No automatic document feeder for scanning or copying
- Low paper capacity
We found the wireless printing feature of the Canon PIXMA MG3620 to be very convenient, allowing us to easily print from our smartphones and tablets. The automatic 2-sided printing is also a great feature that helps us save paper. Additionally, the Alexa integration for ink and toner reordering is a nice touch that ensures we never run out of ink or toner.
On the downside, the printing speed of the Canon PIXMA MG3620 is quite slow, which can be frustrating if you have a lot of documents to print. The lack of an automatic document feeder for scanning or copying can also be a hassle if you have multiple pages to scan or copy. And with a paper capacity of only 100 sheets, you may find yourself refilling the paper tray frequently.
Overall, the Canon PIXMA MG3620 Wireless All-In-One Color Inkjet Printer is a solid choice for a small office printer, especially if you value wireless printing and automatic 2-sided printing. However, if you need to print or copy a lot of pages quickly or have a high volume of printing needs, you may want to consider a more robust printer.
HP Smart Tank 7602 Wireless All-in-One Printer
We highly recommend the HP Smart Tank 7602 Wireless All-in-One Printer for small businesses that need to print high volumes of color documents. With its automatic 2-sided printing, 35-page automatic document feeder, and mobile and wireless printing capabilities, this printer is fully loaded with features that make it perfect for low-cost, high-volume printing.
Pros
- The printer comes with up to 2 years of Original HP Ink Bottles included, which can print up to 8,000 color pages or 6,000 black pages right out of the box.
- The magic touch panel makes it easy to complete everyday print, scan, and copy tasks at the printer with app-like, intuitive navigation.
- The HP Smart app allows you to easily print from your smartphone or tablet, and the printer is compatible with Apple AirPrint and HP Print Service Plugin for Android printing.
Cons
- The printer is quite bulky and may take up a lot of desk space.
- The printing speed is not the fastest, with a maximum print speed of 15 ppm for monochrome and 9 ppm for color.
- The printer may not be suitable for printing high-quality photos.
Overall, the HP Smart Tank 7602 Wireless All-in-One Printer is an exceptional printer that consistently delivers outstanding color graphics, photos, and crisp text for all your prints. It is perfect for small businesses that need to print a variety of color documents in high volumes.
Phomemo Portable Compact Printer Wireless for Travel
If you're looking for a portable and inkless printer, the Phomemo Portable Compact Printer Wireless for Travel might be a good option for you.
Pros
- You can easily print from your mobile device using the Phomemo App.
- The printer is compact and lightweight, making it easy to transport.
- You don't need ink, toner, or ribbons for this printer.
Cons
- The printer only prints in black and white.
- The printing speed is not the fastest.
- The printer sometimes prints off-center.
We recently had the chance to try out the Phomemo Portable Compact Printer Wireless for Travel and found it to be a convenient and easy-to-use option for on-the-go printing. The printer is small and lightweight, making it easy to bring with you wherever you go. We were able to easily connect our mobile device to the printer using the Phomemo App and print out documents and images.
One of the best things about this printer is that it doesn't require any ink, toner, or ribbons. Instead, it uses thermal technology to print on thermal paper. This means you don't have to worry about any ink-related blockages or cleaning issues, and you only need to replace the thermal paper when it runs out.
However, there are a few downsides to this printer. The printing speed is not the fastest, so if you need to print a large number of documents quickly, this might not be the best option for you. Additionally, the printer only prints in black and white, so if you need to print color documents, you'll need to look elsewhere. Finally, we did notice that the printer sometimes printed off-center, which could be a concern for some users.
Overall, if you're looking for a portable and inkless printer for occasional use, the Phomemo Portable Compact Printer Wireless for Travel could be a good option for you.
Buying Guide
When looking for the best small office printer, there are several features to consider. Here are some factors to keep in mind when making your decision:
Print Quality
The quality of your prints is important, especially for professional settings. Look for a printer with a high resolution and color accuracy to ensure your documents and graphics come out clear and vibrant.
Printing Speed
In a busy office, speed is crucial. Look for a printer with a fast print speed to keep up with your workload. Keep in mind that the speed listed by the manufacturer may not be the actual speed you experience, so read reviews to get an idea of how quickly the printer can produce documents.
Connectivity
Make sure your printer is compatible with your office's technology. Look for a printer that can connect to your network or devices via Wi-Fi, Ethernet, or USB. Some printers even have mobile printing capabilities, allowing you to print from your smartphone or tablet.
Paper Handling
Consider the types of documents you will be printing and the paper sizes you will need. Look for a printer with versatile paper handling options, such as the ability to print on different paper sizes and types. A printer with an automatic document feeder (ADF) can also save time by allowing you to scan or copy multiple pages at once.
Cost
Finally, consider the cost of the printer and its ongoing expenses. Look for a printer with a reasonable upfront cost and low cost-per-page. Keep in mind that some printers may have higher initial costs but lower ongoing expenses, while others may have lower initial costs but higher expenses in the long run.
By considering these factors, you can choose the best small office printer for your needs.
Frequently Asked Questions
What is the best color printer for small business?
When it comes to the best color printer for small business, we recommend the HP Color LaserJet Pro MFP M477fdw. This printer offers fast printing speeds, high-quality color output, and a range of features that make it ideal for small businesses.
What is the best all-in-one printer for photos?
For small businesses that need a printer that can handle photo printing, we recommend the Canon PIXMA TS9120. This all-in-one printer offers excellent photo quality, fast printing speeds, and a range of features that make it a great choice for small businesses.
What is the best printer for small business with cheap ink?
If you're looking for a printer for your small business that offers cheap ink, we recommend the Epson EcoTank ET-3760. This printer is designed to deliver high-quality prints at a low cost per page, making it an ideal choice for small businesses that need to keep their printing costs down.
What is the best small printer scanner?
For small businesses that need a compact printer scanner, we recommend the HP OfficeJet Pro 9015e. This printer offers fast printing speeds, high-quality scanning, and a range of features that make it ideal for small businesses that need a compact solution.
What is the best heavy-duty printer for office use?
For small businesses that need a heavy-duty printer for office use, we recommend the HP LaserJet Enterprise M607dn. This printer is designed to handle high-volume printing with ease, and offers a range of features that make it ideal for small businesses that need a reliable and efficient printer.
Which type of printer is best for office use?
When it comes to the best type of printer for office use, we recommend laser printers. Laser printers offer fast printing speeds, high-quality output, and a range of features that make them ideal for small businesses that need a reliable and efficient printer.
