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Best Copiers for Small Business in 2023

Best Copiers for Small Business in 2023

Editorial Team

Copiers are essential office equipment for small businesses that need to produce copies of documents regularly. They are versatile machines that can print, scan, and copy documents, making them a valuable investment for small business owners. In this article, we will be discussing the best copiers for small businesses.

When it comes to purchasing a copier for your small business, there are a few critical things to keep in mind. Firstly, you need to consider the size of your business and the volume of documents you need to print. Secondly, you need to think about the features you require, such as color printing, duplex printing, and scanning capabilities. Finally, you need to consider the cost of the copier and its ongoing maintenance expenses.

We spent countless hours researching and testing ten copiers to identify the ones that are perfect for small businesses. Our top picks are based on factors such as ease of use, print quality, speed, and cost-effectiveness. In the following sections, we will discuss each of our top picks in detail, including their features, pros, and cons.

Best Copiers for Small Business

We understand that finding the right copier for your small business can be a daunting task. With so many options available, it can be hard to determine which copier will best suit your needs. That's why we've compiled a list of the best copiers for small businesses. Our team of experts has thoroughly researched and tested each copier on this list to ensure that they meet the needs of small businesses while providing excellent value for money. Whether you're looking for a copier that can handle high-volume printing or one that is compact and easy to use, we've got you covered. So, without further ado, here are our top picks for the best copiers for small businesses.

Canon MB5420 Wireless All-in-One PrinterCanon MB5420 Printer

If you're looking for an all-in-one printer for your small business, the Canon MB5420 is a solid option that can handle big jobs and save you money with its low cost per print.

Pros

  • The single pass duplex scanning and copying feature saves time by scanning both sides of 2-Sided documents simultaneously.
  • The Quick First Print feature allows you to be ready to print in as little as 6 seconds from power on.
  • With XL ink tanks, the Canon MB5420 features a Low Cost per Print with a High Page Yield that can save you money by delivering a high volume of prints from one set of ink tanks.

Cons

  • The printer's size and weight make it difficult to move around.
  • The printing speed is not as fast as some other printers on the market.
  • The printer can be noisy during operation.

We recently used the Canon MB5420 in our small business, and we were impressed with its features and capabilities. The single pass duplex scanning and copying feature allowed us to quickly scan and copy double-sided documents without having to manually flip them over. The Quick First Print feature was also a big time-saver, allowing us to start printing almost immediately after turning on the printer.

We also appreciated the low cost per print that the XL ink tanks provided. This saved us money in the long run, as we were able to get a high volume of prints from one set of ink tanks. The 500-sheet paper capacity was also a big plus, as it allowed us to handle big jobs without having to constantly refill the paper trays.

However, the printer's size and weight make it difficult to move around, and the printing speed is not as fast as some other printers on the market. Additionally, the printer can be noisy during operation, which can be distracting in a quiet office environment.

Overall, we would recommend the Canon MB5420 to small businesses looking for an all-in-one printer that can handle big jobs and save money on printing costs.

Canon Office and Business MB5120 All-in-One PrinterCanon Office and Business MB5120 All-in-One Printer

If you're looking for a printer that can handle all your small business needs, the Canon Office and Business MB5120 All-in-One Printer is a great choice.

Pros

  • The Canon Office and Business MB5120 All-in-One Printer has a variety of print, copy, and scan features, including AirPrint, Auto Duplex Printing, and Single Pass 2-sided Scanning.
  • With a 250-sheet paper capacity, you won't have to refill the paper tray as often, making it perfect for small businesses.
  • The printer supports multiple paper types, including business card paper, label paper, and even ID cards.

Cons

  • The printer can be a bit slow to warm up and start printing, which may be frustrating if you're in a rush.
  • The ink cartridges can be expensive to replace, which is something to consider if you're on a tight budget.
  • Some users have reported issues with connectivity, so make sure to test it thoroughly before relying on it for your business needs.

Overall, the Canon Office and Business MB5120 All-in-One Printer is a versatile and reliable choice for small businesses. It offers a range of features that will make your work easier and more efficient. Just be prepared for the initial investment and ongoing cost of ink cartridges.

Brother MFC‐L5705DW Business Monochrome Laser All‐in‐One PrinterBrother MFC‐L5705DW Business Monochrome Laser All‐in‐One Printer

If you're looking for a fast and reliable all-in-one printer for your small business, the Brother MFC‐L5705DW is definitely worth considering.

Pros

  • Fast printing speed of up to 42 pages per minute
  • Advanced scanning capabilities with a 50-page automatic document feeder
  • Expandable paper capacity up to 1,340 sheets

Cons

  • Bulky and heavy design, not ideal for small office spaces
  • Limited connectivity options, only supports USB and Ethernet
  • Some users reported issues with the printer's software and driver installation

We found the Brother MFC‐L5705DW to be a great choice for busy offices that require high-volume printing and scanning. With its fast printing speed and advanced scanning capabilities, it can help boost productivity and save time for your team. The expandable paper capacity is also a nice feature that can help reduce the need for frequent paper refills.

However, the printer's bulky and heavy design may not be ideal for small office spaces, and the limited connectivity options may be a drawback for some users. Additionally, some users reported issues with the printer's software and driver installation, which can be frustrating to deal with.

Overall, if you're looking for a reliable and efficient all-in-one printer for your small business, the Brother MFC‐L5705DW is definitely worth considering.

Brother Monochrome Laser PrinterBrother Monochrome Laser Printer

We highly recommend the Brother Monochrome Laser Printer for small businesses seeking a reliable and efficient all-in-one printer.

Pros

  • The print speed of up to 36 pages per minute makes it a great choice for busy offices.
  • The 250-sheet paper capacity reduces the need for frequent refills and can handle both letter and legal sized paper.
  • The manual feed slot allows for flexible paper handling of various papers and sizes, including card stock and envelopes.

Cons

  • The initial page print time of 8.5 seconds may be slower than other models.
  • The printer may be larger and heavier than other compact models.
  • The 64 MB memory storage capacity may not be sufficient for larger print jobs.

The Brother Monochrome Laser Printer is a versatile and reliable choice for small businesses. With its fast print speed and large paper capacity, it can handle high-volume printing needs with ease. The manual feed slot also allows for flexible paper handling, making it easy to create professional-looking documents.

In addition, the printer offers a range of convenient features, such as the up to 50-sheet automatic document feeder, which saves time with multi-page copy and scan jobs. The printer is also compatible with a variety of devices, including smartphones, laptops, and desktops, and can be connected wirelessly or via USB.

While the initial page print time may be slower than other models, the overall efficiency and productivity of the printer make it a great choice for small businesses. The size and weight of the printer may be a consideration for those with limited office space, but its compact design and versatile features make it a worthwhile investment.

Overall, we highly recommend the Brother Monochrome Laser Printer for small businesses seeking a reliable and efficient all-in-one printer.

Buying Guide

When choosing a copier for your small business, there are several factors to consider to ensure that you get the best product for your needs. Here are some features to consider:

Volume and Speed

Consider the volume of documents that your business produces and the speed at which you need them printed. If you need to print large volumes of documents quickly, you'll want a copier with a high print speed and a large paper capacity.

Connectivity

Make sure the copier you choose has the connectivity options you need. If you need to print from multiple devices, you'll want a copier with wireless connectivity. If you need to print from USB drives or memory cards, make sure the copier has those options.

Duplexing

Duplexing is the ability to print on both sides of a sheet of paper. If you want to save paper and reduce printing costs, look for a copier with duplexing capabilities.

Paper Handling

Consider the types of paper you'll be printing on and the sizes you'll need. If you need to print on specialty paper, such as cardstock or labels, make sure the copier can handle those types of paper. If you need to print on larger paper sizes, such as legal or ledger, make sure the copier can handle those sizes.

Cost

Consider the cost of the copier and the cost of replacement toner or ink cartridges. Look for a copier with a low cost per page to keep your printing costs down.

By considering these factors, you can choose a copier that meets the needs of your small business and helps you save time and money.

Frequently Asked Questions

What are the top-rated commercial copy machines for small businesses?

When it comes to top-rated commercial copy machines for small businesses, there are several options available in the market. Some of the most popular ones include Canon imageRUNNER ADVANCE, Xerox WorkCentre, and HP LaserJet Enterprise. These machines offer high-quality prints, fast speeds, and a range of features that make them ideal for small businesses.

Which all-in-one laser printer is best for small business use?

When it comes to all-in-one laser printers, the HP LaserJet Pro MFP M281fdw is one of the best options for small business use. It offers fast printing speeds, high-quality prints, and a range of features such as scanning, copying, and faxing. It is also easy to set up and use, making it a popular choice among small businesses.

What is the difference between a printer and a copier?

While both printers and copiers are used for printing documents, there are some key differences between the two. Printers are designed to print documents from a computer, while copiers are designed to make copies of existing documents. Copiers can also be used as printers, but printers cannot be used as copiers.

What are the best copiers to buy for a small business?

There are several factors to consider when choosing the best copier for a small business, such as printing speed, print quality, and cost. Some of the best copiers for small businesses include Canon imageRUNNER ADVANCE, Xerox WorkCentre, and HP LaserJet Enterprise.

Which brand of copiers is most reliable for office use?

When it comes to reliability, Canon and Xerox are two of the most popular and trusted brands for office copiers. They offer a range of features, high-quality prints, and fast speeds, making them ideal for office use.

What is the price range for office copiers?

The price range for office copiers can vary depending on the brand, features, and printing speed. Generally, office copiers can range from a few hundred dollars to several thousand dollars. It is important to consider the needs of your business and budget when choosing an office copier.