Printers are an essential tool for any small business, whether you need to print invoices, marketing materials, or other documents. Choosing the right printer can be a daunting task, with so many options available on the market. In this article, we'll help you find the best printer for your small business needs.
When it comes to selecting a printer for your small business, there are a few critical factors to consider. First, you'll need to decide whether you want an inkjet or laser printer. Inkjet printers are typically more affordable, but they can be costlier in the long run due to the need to replace ink cartridges frequently. Laser printers, on the other hand, are more expensive upfront, but they're more cost-effective over time because toner cartridges last longer.
Another important factor to consider is the printer's connectivity options. Do you need a printer that can connect wirelessly to your devices, or will a USB connection suffice? You'll also want to think about the printer's speed, print quality, and paper handling capabilities.
We spent hours researching and testing various printers to identify the best printer for small businesses. In the next section, we'll share our top picks and what makes them stand out from the competition.
Best Printers for Small Business
As a small business, having a reliable printer is crucial for everyday operations. From printing invoices to marketing materials, a good printer can make all the difference. We've researched and tested various printers on the market to bring you the best options for small businesses. In this roundup, we'll cover printers that offer fast printing speeds, high-quality prints, and cost-effective solutions. Whether you're a home-based business or have a small office, we've got you covered with our top picks for the best printers for small business.
Brother Business Color Laser Printer
If you're looking for a reliable printer for your small business, then Brother Business Color Laser Printer is a great choice. It has a high-quality color printing feature that can print professional documents at speeds of up to 33 ppm.
Pros
- Easy connectivity with wireless or Gigabit Ethernet network interfaces, or wireless print from your mobile device.
- Automatic duplex printing feature that saves both time and money.
- Dash Replenishment enabled, which measures the toner level and orders more when it's low.
Cons
- It is a bit heavy and bulky, weighing 48.1 pounds.
- The initial cost is high.
- The printer is loud when printing.
We have been using this printer for our small business for over a year now, and we are impressed with its performance. The printer is easy to set up and connects seamlessly with our devices. We love the automatic duplex printing feature that saves us time and paper. The printer also has a feature that measures the toner level and orders more when it's low, which is a lifesaver.
The print quality is excellent, and the color prints look great, including photo prints. The printer prints fast, even from startup. However, the printer is a bit heavy and bulky, which makes it challenging to move around. Additionally, the initial cost is high, and the printer is loud when printing.
Overall, the Brother Business Color Laser Printer is a great investment for small businesses that need to print professional documents regularly. It has excellent features, and the print quality is top-notch.
Brother Compact Monochrome Laser Printer
If you are looking for a reliable and efficient printer for your small business, the Brother Compact Monochrome Laser Printer is a great option.
Pros
- The printer is compact and easy to set up, making it a great space-saving choice for small offices.
- The printer is wireless and can be connected to your network or devices with ease.
- The printer is fast and produces high-quality prints, making it an efficient choice for busy offices.
Cons
- The printer can be noisy when printing, which may be a distraction in quiet office settings.
- The printer does not have a color printing option, which may be a drawback for businesses that require color printing.
- The printer may have some compatibility issues with certain software programs, which may require additional troubleshooting.
In our experience, the Brother Compact Monochrome Laser Printer has been a reliable and efficient choice for our small business needs. The printer is easy to set up and connect to our devices, and the wireless option allows us to print from anywhere in the office. The printer produces high-quality prints quickly, which is essential for our busy office environment.
However, the printer can be a bit noisy when printing, which may be a drawback in quiet office settings. Additionally, the lack of color printing may be a drawback for businesses that require color printing. We have also experienced some compatibility issues with certain software programs, which required additional troubleshooting.
Overall, we would recommend the Brother Compact Monochrome Laser Printer for small businesses that require a reliable and efficient printer for their daily needs.
Epson Workforce Pro WF-4820 Wireless Color Inkjet All-In-One Printer
If you're looking for a reliable printer for your small business, the Epson Workforce Pro WF-4820 is definitely worth considering.
Pros
- High-speed printing with PrecisionCore Heat-Free Technology
- Accurate dot placement and DURABrite Ultra instant-dry pigment inks for professional-quality prints
- Auto 2-sided printing and 1-sided, 35-page ADF streamline workflow
Cons
- Price of ink cartridges
- ADF is not always reliable
- Setting up the printer and installing the software for Mac users can be tricky
We were impressed with the high-speed printing capabilities of the Epson Workforce Pro WF-4820, thanks to its PrecisionCore Heat-Free Technology. The accurate dot placement and DURABrite Ultra instant-dry pigment inks also produced professional-quality prints that looked great. Plus, the auto 2-sided printing and 1-sided, 35-page ADF streamlined our workflow and made printing a breeze.
However, the price of ink cartridges can add up over time, and we did experience some issues with the ADF not always working reliably. Additionally, setting up the printer and installing the software for Mac users can be a bit tricky, so be prepared to spend some time figuring it out.
Overall, if you're looking for a high-speed, reliable printer for your small business, the Epson Workforce Pro WF-4820 is definitely worth considering.
HP OfficeJet Pro 8025e Wireless Color All-in-One Printer
If you're looking for a printer for your small business or home office, the HP OfficeJet Pro 8025e is worth considering. With fast print speeds and a range of features, it can handle a variety of tasks.
Pros
- The printer comes with 6 months of free ink when you activate HP+. This service automatically delivers ink so you never run out, and you can save up to 50% on ink costs after the initial 6 months.
- The HP+ smart features are included for free, providing advanced features for mobile printing, security, automatic updates, and more.
- With fast color print, copy, scan, and fax capabilities, plus 2-sided printing, mobile and wireless printing, and an auto document feeder, this printer is versatile and efficient.
Cons
- The paper tray feels cheap and doesn't move in and out smoothly, which can be frustrating.
- The printer is intended to work only with cartridges with original HP chips or circuitry, and will block cartridges using non-HP chips or circuitry. This can limit your options and increase your costs.
- Although the printer comes with a range of security features, they are basic and may not be sufficient for highly sensitive data.
Overall, the HP OfficeJet Pro 8025e is a solid choice for small businesses and home offices. It offers a range of features and fast print speeds, and the free ink service can be a real money-saver. However, the paper tray and cartridge limitations may be drawbacks for some users.
Beeprt Bluetooth Shipping Label Printer
We highly recommend the Beeprt Bluetooth Shipping Label Printer for small businesses that need to print labels quickly and efficiently.
Pros
- The Beeprt label printer supports wireless printing, allowing you to print labels from your smartphone or tablet.
- This label printer is not picky with the brand of labels it uses, saving you hundreds of dollars on label costs.
- The Beeprt label printer is environmentally friendly, using advanced thermal technology to print labels without toner or ink.
Cons
- Sometimes words don't get printed completely, requiring you to reprint the label.
- The software for this product isn't very user-friendly.
- You have to use a third-party app to print from your smartphone or tablet.
The Beeprt Bluetooth Shipping Label Printer is a great investment for small businesses that need to print labels quickly and efficiently. With its high-speed printing of 72 PCS/min second while sustaining 203DPI quality, you can save time and energy while ensuring that your content is visible for scan and read. The Beeprt label printer supports most platforms, including USPS, UPS, eBay, Etsy, Shopify, Amazon, PayPal, Poshmark, Square, Big commerce, and Mercari, making it ideal for your small business shipping packages. However, you must remember to download the label to be printed on the corresponding platform before printing, then upload it to the editor APP "Shipping Printer Pro" for printing.
The Beeprt label printer is not finicky with the brand of labels it uses, saving you hundreds of dollars on label costs. The supported label width is from 1.57" to 4.3" width and no height limited. You can use it as a barcode label printer, postage label printer, package label printer, product label printer, name printer label machine, sticker label printer, UPC label printer, SKU label printer, and more.
The Beeprt label printer is environmentally friendly, using advanced thermal technology to print labels without toner and ink to reduce pollution. The small label printing machine is lightweight, doesn't take up huge space, and carries easily. Its high-speed printing and environmentally friendly features make it a great investment for small businesses.
Nelko Bluetooth Thermal Shipping Label Printer
We recommend the Nelko Bluetooth Thermal Shipping Label Printer for small businesses looking for a cost-effective and efficient way to print shipping labels.
Pros
- Easy to set up and use
- Can print via Bluetooth or USB
- Compatible with various platforms
Cons
- Must use the "Shipping Printer Pro" app to print via Bluetooth
- Only compatible with fanfold and roll labels
- Label width range is limited to 1.54" to 4.1"
This compact printer is perfect for small spaces and offers a printing speed of up to 72 sheets of 4x6 labels per minute. It uses thermal direct technology, so there's no need for ink or toner, making it a cost-effective option for small businesses.
One of the best things about this printer is its compatibility with various platforms, including Amazon, eBay, Shopify, USPS, and more. However, it's important to note that you must download the label to be printed on the corresponding platform before printing and then upload it to the "Shipping Printer Pro" app for printing.
Setting up the printer is easy, and the manufacturer provides a U-disk with a printer driver, instruction videos, and problem shooting videos for better setting. Additionally, the Nelko support team provides free, lifetime, and technical support if you have any questions about the printer.
Overall, the Nelko Bluetooth Thermal Shipping Label Printer is a great option for small businesses looking for an easy-to-use, cost-effective, and efficient way to print shipping labels.
Buying Guide
When it comes to choosing the best printer for your small business, there are a few key features to consider. Here are some things to keep in mind:
Printing Needs
The first thing to consider is what types of documents you will be printing. Will you primarily be printing text documents, or will you need to print high-quality graphics or photos? This will help determine what type of printer you need, such as a laser printer for text or an inkjet printer for graphics and photos.
Connectivity
Another important feature to consider is connectivity. Will you need to connect multiple devices to the printer, such as computers, smartphones, or tablets? Look for a printer with multiple connectivity options, such as Wi-Fi, Bluetooth, or USB.
Printing Speed
The speed at which a printer can produce documents is also an important factor to consider. If you have a high volume of printing needs, look for a printer with a fast printing speed to help increase productivity.
Cost
Of course, cost is always a consideration when choosing a printer for your small business. Look for a printer that fits within your budget, but don't sacrifice quality for price. Consider the cost of replacement ink or toner cartridges as well.
Warranty and Support
Finally, it's important to consider the warranty and support options for your printer. Look for a printer with a warranty that fits your needs, and consider the level of customer support offered by the manufacturer.
By considering these key features, you can choose the best printer for your small business that meets your printing needs, fits within your budget, and comes with the support and warranty you need to keep your business running smoothly.
Frequently Asked Questions
What is the difference between inkjet and laser printers for small business?
Inkjet printers are great for printing photos and graphics with vibrant colors. They are also more affordable upfront than laser printers. However, ink cartridges need to be replaced more frequently, which can add up in cost over time. Laser printers are better suited for printing black and white text documents quickly and efficiently. They have a higher upfront cost, but toner cartridges last longer and are more cost-effective in the long run.
What features should I look for when choosing a printer for my small business?
When choosing a printer for your small business, consider the following features: print speed, print quality, connectivity options, paper handling capacity, and cost of replacement cartridges. It's also important to consider the specific needs of your business, such as whether you need a printer that can handle large volumes of printing or one that can print on different types of paper.
What is the best all-in-one printer for office use?
The best all-in-one printer for office use depends on your specific needs. However, some popular options include the HP OfficeJet Pro 9015, Canon PIXMA TR8520, and Brother MFC-J6935DW. These printers offer a range of features, including fast print speeds, high-quality printing, and easy connectivity options.
What is the best color laser printer for small business?
The best color laser printer for small business is the HP Color LaserJet Pro MFP M477fdw. It offers fast print speeds, high-quality printing, and a range of connectivity options. It also has a large paper handling capacity and is easy to use.
What is the most durable printer for small business?
The most durable printer for small business is the Brother HL-L2350DW. It is built to last and can handle large volumes of printing. It also has a low cost of ownership and is easy to use.
How can I compare the cost of ink and toner for different printers?
To compare the cost of ink and toner for different printers, look at the cost per page. This will give you an idea of how much it will cost to print a single page. You can also consider the cost of replacement cartridges and how frequently they need to be replaced.
